Secretary

Shanghai | China (Peoples Republic of) | Marketing & Communications

Purpose & Overall Relevance for the Organization:

To provide efficient and effective administration support to VP

Key Responsibilities:   

Planning

  • Support in planning and management of workload for VP
  • Planning of smaller projects and tracking progress

Management

  • Provide general administrative support to VP, including Calendar Management, task management and follow up, filing of expense claims, meeting coordination, reception of visitors, receive and screen phone calls, translation etc
  • Provide general administrative support to other APAC team members limited to only related team tasks/activities
  • Create/Develop presentations for VP based off content and framework provided
  • Keep track of travel and holiday plans of key members of the department via “Team Leave & Travel Calendar”
  • Document meetings (take minutes) and track progress of follow ups/action points post meetings
  • Filing and retrieval of key team documents online and offline via shared platforms
  • Coordinate, integrate and follow up for internal meetings, reports and presentations
  • Coordinate key APAC related team meetings and workshops
  • Various ad hoc tasks and projects as and when required

Financial

  • Closely work with Finance to ensure that the team is tracking OPEX properly by developing an internal system for T&E tracking on a monthly basis.
  • Ensure that the team is following internal processes for T&E by forecasting and managing the T&E according to budget allocated
  • To monitor the Actual vs. forecast and reallocate the required T&E budgets in alignment with VP

System and Processes

  • Assist in development of systems and processes
  • Design and operate simple Excel and Access tools/reports

Key Relationships:

  • Asia-Pacific team members
  • All other adidas Asia-Pacific management, Marketing, sales, HR, and finance department
  • adidas Country/Cluster team members

KPIs

  • Timelines
  • Efficiency
  • Quality
  • Team satisfaction
  • Commercial Targets

Knowledge, Skills and Abilities:

  • Excellent organizational skills
  • Excellent file management skills
  • Excellent interpersonal/communication skills
  • Service oriented
  • Team player
  • Able to multi-task

Requisite Education and Experience / Minimum Qualifications:

  • Minimum of 3 to 5 years experience in a multinational company
  • University degree or above
  • English fluency and Mandarin fluency
  • High level knowledge and skills in Microsoft products, especially Powerpoint

TA11

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adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an Equal Opportunity Employer.

The Facts

Jobtitle Secretary
Team Marketing & Communications
Brand Reebok
Location Shanghai
Country China (Peoples Republic of)
Number 192169
Position Type Full time
Date Apr-10, 2019
Relocation no

Sounds great for you? We would love to have you here.

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Through sport, we have the power to change lives

adidas is a global leader in the sporting goods industry with the core brands adidas and Reebok. Headquartered in Herzogenaurach /Germany, the company employs more than 56,000 people across the globe and generated sales of € 21 billion in 2017. In Greater China, the company employs more than 5,700 people and generated sales of over € 3.7 billion in 2017. adidas China was founded in 1997 and headquartered in Shanghai, one of adidas’ six key cities across the globe. With a population of 24 million, Shanghai is the largest city in China – and eighth largest in the world. It's the country's most important center for culture, commerce, and industry. Sometimes referred to as the "Paris of the East'," Shanghai prides itself for being a fashion capital as well. Shanghai is also the headquarter of adidas Asia-Pacific market which is crucial to achieving the brand’s mission to be the best sports company in the world.

Facts about Shanghai

is looking mostly for

  • Marketing & Communications
  • Digital
  • Retail (Back Office)
  • Sales
  • Information Technology
  • Accounting & Finance
  • Human Resources
  • Shanghai Fact-Sheet

  • Working Hours
    8.30 - 6.30
  • On-Site Doctor
  • Retirement Plan
  • Company Sports
  • Company Events
  • Product Discount
  • On-Site Sports Facilities
  • Local Population
    14,35 Millions
  • Number of Employees at this location
    50k

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