Assistant Manager, Office Administration

Ho Chi Minh City | Vietnam | Sourcing

Purpose:

To manage daily operations of administration services including travel services, fleet services, manage routine procurement functions, office and admin projects when assigned.

Key Responsibilities:

Admin services:

  • Manage day-to-day fleet services operations ensure delivery of reliable, safe and quality services for employees and visitors of VNLO.
    • Supervise the service performance of feet vendors
    • Manage the fleet contract and procurement process and implementation.
    • Conduct the fleet service survey within LO on the service quality in order to identify opportunities for service quality level up and improvement and making fleet vendor evaluation.
  • Manage day-to-day travel services operations to ensure delivery the reliable services and ensure compliance with group travel policy and local laws.
    • Inbound and outbound services: Hotel booking, air ticket booking, VISA application for VNLO employees and visitors.
    • Manage vendors service performance and contracts for travel services: air ticket supply vendor, immigration services vendor.
    • Liaise and work with Global Travel Team to ensure the travel services are performed in compliance with Corporate policy

 Procurement Functions:

  • In charge of day-to-day implementation of procurement process and procedures and ensure procurement procedures and policy are implemented and complied within VNLO to ensure cost effectiveness, most beneficial non-trade vendor purchases of goods and services for VNLO including bidding process, vendor selection, contract review and signing and contract implementation process.
  • Provide support and guidance on procurement procedures and policy implementation to other departments within LO (IT, HR, SEA, THE BRIDGE…)
  • Maintain PO tracker list, master vendor list and PO folders to be used by LO users.

 Business Planning and Cost management:

  • Assist Manager Office Administration to prepare and provide cost analysis data, cost planning of fleet services, travel services and other in charge admin areas for budget planning and preparation.
  • Supervise and control operating expense/cost of fleet services, travel services and other assigned admin service areas within the approved budget.

 Corporate Services and others:

  • Assist Manager Office Administration in preparation and Execution of Office Emergency/Evacuation Plan
  • Manage and organize office/admin projects and events as assigned, including but not limited to: Office sustainability and others.

 Key Relationships: 

  • Cross divisions LO/ Local management team.
  • Non-Trade Vendor services providers/suppliers and consultants.  
  • aSL Legal and Procurement teams
  • Corporate travel team

 Knowledge Skills and Abilities:

  • Great interpersonal, presentation and communication skills
  • Highly organized, ability to identify and manage multiple priorities.
  • Strong planning and organizing skills.
  • Advanced knowledge of standard software applications (Excel, PowerPoint).
  • Fluency in English and Vietnamese.
  • Pro-active approach; hardworking, independent and able to work under pressure.

   Requisite Education and Experience / Minimum Qualifications: 

  • Diploma or degree from educational entity focusing on business administration or related field.
  • Minimum 5-year working experience with exposure to office administration/ legal/ accounting/ human resources with an international company.
  • Minimum 3-year experience on managing people.
  • Strong presentation skills.
  • Experience at accounting field will be an advantage.
Apply here

adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an Equal Opportunity Employer.

At adidas, every day is a chance to flip the script. An invitation to take everything we know and re-invent it. Do it better. Never settling for good enough. Every day we get up, invent, adapt, improvise, find new ways to collaborate, and do the unexpected. We’re creators, makers and doers. Helping athletes make a difference, not just in their games, but in their lives and in their world. It’s an obsession.

We’ve been doing this for more than 65 years. With an unmatched history and tradition of creating iconic products, consumer connections and experiences, we’ve been defining sport culture since the beginning. And we’re never done. Come be a part of shaping the future together with us.

The Facts

Jobtitle Assistant Manager, Office Administration
Team Sourcing
Brand adidas
City Ho Chi Minh City
Location Vietnam
Number 199472
Position Type Full time
Date Jul-31, 2019
Relocation no

Sounds great for you? We would love to have you here.

Apply here

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