Executive Assistant (m/f/d)

Lucerne | Switzerland | Administrative

Executive Assistant

Area:                                                                                     GOPS

Department:                                                                         SCM Global

Direct Reporting Line:                                                         SVP SCM Global Operations

Indirect/secondary reporting line:                                      n/a

Subsidiary/country:                                                               adidas International Trading AG/Switzerland

Location:                                                                               Lucerne

GSMS Grade:                                                                                       P1

Number of Personnel Managed:                                          n/a

Cost Center/Budget and/or Revenue Responsibility:         n/a

Purpose & Overall Relevance for the Organization:

Provide administrative support to the (Senior) Vice President and his/her department to ensure efficient management and running of the function on a day to day level.

Key Responsibilities:

  • Take charge of all kind of correspondence independently, to ensure timely and accurate response

  • Format, type and edit a variety of material, including correspondence, memos, minutes, reports and confidential material

  • Maintain and update department files, records, (organizational) charts, subscriptions and publications

  • Receive and screen telephone calls, monitor mail entry and administer the department owned e-mail accounts

  • Create announcements and newsletters

  • Create presentations

  • Schedule internal and external meetings/conferences

  • Coordinate and execute all travel arrangements for team members including flight and hotel booking visa securing, car reservations and airport pick-up arrangements and immediately providing solutions to problems requiring knowledge of department policies and procedures

  • Complete travel expense reports

  • Handle the department cost-center on at the respective level, including regular monitoring for budgets, approval of invoices to ensure correct accounting transactions

  • Key contact point for information management (e.g. intranet), ensure content of the intranet is up to date

  • Proactively/ independently carry out special projects and assignments

  • Assist in and coordinate projects and assignments as requested/directed (please give examples)

  • Take over administrative and coordinative tasks of department members as requested

  • Handle assigned operational tasks of respective department under supervision

    Key Relationships:

  • SCM Global team in Lucerne
  • HR Lucerne
  • Peers and stakeholders of SVP SCM Global Operations
  • Supporting functions: Travel, Facilities, etc

Knowledge, Skills and Abilities:

  • An excellent service minded and can-do attitude.

  • Pro-active E2E thinking, understanding dependencies and preferences

  • Very good language skills, particularly in English &German both written and spoken

  • Strong communication skills, especially throughout all hierarchy levels

  • High level of service orientation in dealing with internal and external stakeholders/customers

  • Outstanding organizational skills

  • First project management experience preferred

  • Excellent PC software skills

  • Excellent knowledge on new media & applications

    Requisite Education and Experience / Minimum Qualifications:

  • Bachelor degree in Business or Communication, or any other related education field

  • 2+ years of relevant work experience, ideally in a dynamic and diverse work environment

Apply here

adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an Equal Opportunity Employer.

At adidas, every day is a chance to flip the script. An invitation to take everything we know and re-invent it. Do it better. Never settling for good enough. Every day we get up, invent, adapt, improvise, find new ways to collaborate, and do the unexpected. We’re creators, makers and doers. Helping athletes make a difference, not just in their games, but in their lives and in their world. It’s an obsession.

We’ve been doing this for more than 65 years. With an unmatched history and tradition of creating iconic products, consumer connections and experiences, we’ve been defining sport culture since the beginning. And we’re never done. Come be a part of shaping the future together with us.

The Facts

Jobtitle Executive Assistant (m/f/d)
Team Administrative
Brand adidas
City Lucerne
Location Switzerland
Number 199972
Position Type Full time
Date Aug-08, 2019
Relocation no

Sounds great for you? We would love to have you here.

Apply here

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When it comes to quality of life and outdoor sports, Lucern, one of the most visited cities in Switzerland seems to have it all. From skiing or snowboarding to hiking, canoeing, climbing and mountain biking, there are countless opportunities for active pursuits all year round. But that’s just one of the many reasons we’ve chosen Lucerne as the latest addition to our growing global network. Located in the heart of Switzerland, Lucerne boasts a bustling cultural scene and excellent transport links. We think it’s the ideal place to inspire and stimulate our brand-new team of trailblazers – will you be one of them?

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