Manager Internal Control and Profit Protection, Group Finance

Tokyo | Japan | Audit

Purpose & Overall Relevance for the Organization:

Lead the ongoing success of Japan improving/strengthening its comprehensive Internal Control System and Risk Management (including the own retail) by ensuring adequate internal controls being placed with compliance with its policies and procedures (Global and Local) as well as local regulation, laws, and standards, and by ensuring risk assessment and data analysis being performed and communicated with all necessary stakeholders followed by implementation of strategies to reduce risk (avoidance, reduction).  Position also liaises with appropriate external agencies e.g. law enforcement to support crime reduction after the result of the investigation and apprehension of internal or external criminals.

Key Responsibilities:

Focus

  • Departments for assigned engagements (Multiple departments)
  • Value in the importance of aJ Governance, Risk Management, and Internal Control, to manage and monitor sound/robust structure and workflow system in order for aJ to achieve its strategical mission and objectives
  • Minimize adverse effects to aJ's bottom line so as to protect its profit

Internal Control / Profit Protection / Risk Management in general

  • Evolve internal control/profit protection/risk management foundation to provide measurement and insight for better decision making
  • Proactively Financed problems and suggest Kaizen solutions based on fact-based Financedings
  • Collaborate with various Global/One Asia teams and provide necessary information

Internal Control in detail

  1. Policy & Procedures
  • Actively monitor aJ policies and procedures being updated with business, organization and system changes
  • Manage any activities related to new policy development and implementation together with policy owners when assigned
  • Provide advisory service and support to the aJ Policy Committee in aspect of governance, internal control, and internal audit where/when assigned
  • Manager and provide the support for any Kaizen activities in respect with the new policy development, business processes and procedures and/or make existing business processes and procedures better where/when assigned
  1. ICS Audit
  • Hold the Certified Internal Auditor license (or equivalent professional license(s) such as Japan CPA, US CPA, Certified Information System Auditor, etc.)
  • Have in-depth knowledge of the internal audit methodology and standards governed by the Institute of Internal Auditors, International Accounting Standards/International Financeancial Reporting Standards, or equivalent Accounting/Financeancial Reporting Standards
  • Based on Global Policy & Internal Control team's Internal Control System instruction, perform each Phase of annual Internal Control System audit testing activities as Internal Control System Reviewer with minimal supervision where/when assigned
  • Document the audit working papers, supporting documentation, and process narratives where/when assigned and the audit Financedings and assessments are adequately concluded and supported
  • Manage the Kaizen follow-up activities conducted with respective business stakeholder(s)
  • Provide the supporting actives for Global Internal Audit whenCorporate Internal Auditor conducts their internal audits for every three years
  • Provide the supports for the Kaizen follow-up activities between Corporate Internal Auditor and business stakeholder(s)where/when assigned

Profit Protection in detail

  1. Own Retail Store Compliance Audit
  • Provide insights and thoughts over the key control(s) of own retail store operation (per most updated Global Store Operation Manual) identified by assigned Finance Internal Control & Profit ProtectionManager(s) and/or Assistant Manager(s)
  • Proactively review and provide insights and thoughts to the audit testing procedures and audit interview scripts drafted by Finance Internal Control & Profit Protection Manager(s) and/or Assistant Manager(s)
  • Conduct the global store compliance audit where/when assigned
  • Draft the remediating actions for our audit Financeding and discuss the remediating actionplans with respective store manager(s)
  • Follow-up the remediating action plans and complete the global store compliance audit(s)
  • Provide insights and thoughts over the data analysis for POS high risktransactions (e.g. shrinkage, post void / return & exchange, staff discounts, etc.) to identify unusual trends and/or POS transaction
  1. Investigation
  • Attain the investigative interview skills and basic knowledge of Group investigation procedures and protocols
  • Write up/Summarize the incident timeline and key incident information in time-constrain environment and communicate with respective stakeholders in timely manner where/when assigned
  • Communicate concerns, rumor, and unusual activities/transactions proactively without fears of rejection
  • Analyze key investigative Financedings and lay out into logical form and communicate it to relative stakeholder(s) where/when assigned
  • Proactively read and provide insights and thoughts over the Incident Reports from Own Retail stores and help to perform trend analysis over the Incidents (shoplifting, etc.)
  1. Health & Safety Management
  • Attain the Fire Marshall certification
  • Have the skills and basic knowledge of Group Health and Safety procedures and protocols
  • Perform the fire and safety inspection during the global store compliance audit where/when assigned
  • Support the Health and Safety Committee activities and communicate with respective Committee members and business stakeholder(s) where/when assigned

Risk Management in detail

  1. Risk Assessment
  • Conduct Risk Assessment activities with Japan Senior Executive Team Members and respective business stakeholders
  • Develop necessary risk tracking form and provide concise and timely updates with Finance Internal Control & Profit Protection Manager(s) and/or Assistant Manager(s)
  1. Business Continuity Management
  • Attain Global Business Continuity Coordinator certification
  • Have the knowledge of procedures and processes of aJ Business Continuity Plan
  • Develop the Business Continuity Workshop to enhance the awareness, knowledge, and skills of aJ Business Continuity Plan (“BCP”) for respective key BCP stakeholders
  • Provide the Business Continuity Workshop for respective key BCP stakeholders
  • Update/Revise theBusiness Continuity Plan annually

Developing and Leading process

  • Drive and monitor any projects and/or initiative related to internal control/profit protection/risk management within the assigned area, and improve it as needed
  • Perform process improvement related to internal control/profit protection/risk management under PDCA cycle

Alignment

  • In the activity written above, communicate to convince counterparts within and outside of the organization
  • Coordinate consensus on Kaizen solution and plan with all necessary stakeholders as well as senior executives when necessary
  • Communicate with all necessary stakeholders as well as senior executives when necessary
  • In line with Global strategy / guideline / policy as well as respective audit standards and local legal regulations and laws

Operation

  • Steadily and independently execute daily operations following established procedures & processes based on existing standard/policy/strategy toward deFinanceed target
  • Monitor daily operation of the team, analyze problems and provide solutions

Team Management

  • If applicable, set clear target and role and responsibility for team members, and be accountable for performance reviews and responsible for development of personnel

Key Relationships:

  • Global Team (Group Finance, Group Policy & Internal Control, Group Risk & Compliance, Corporate Internal Audit, Group Direct to Consumer and Franchise)
  • One Asia Team (China, Korea, South East Asia)
  • Japan Executive Team in Market when needed
  • All respective business stakeholders

Knowledge, Skills and Abilities:

  • Passion for sport
  • 3Cs mind (Creativity, Clloaboration, Confidence)
  • Pro-active, collaborative and positive attitude even in changing environments
  • Ability to think strategically but also focus on detail and understand how it fits into the bigger picture
  • Committed to driving business change using fact-based approach
  • High interpersonal skills to communicate and coordinate multiple cross-functional stakeholders
  • Advanced analytical skill and insight
  • Ability to identify and solve problems
  • Ability to manage and align direct reports
  • Advanced skill in MS Office
  • Fluent in Japanese and English (spoken & written)

Requisite Education and Experience / Minimum Qualifications:

  • University graduate
  • Minimum 5 years work experience
  • Minimum 3 years finance and/or internal control/audit experience
  • Preferable experience in the sport or clothing industry
  • Preferable experience successfully leading and managing a team
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adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an Equal Opportunity Employer.

At adidas, every day is a chance to flip the script. An invitation to take everything we know and re-invent it. Do it better. Never settling for good enough. Every day we get up, invent, adapt, improvise, find new ways to collaborate, and do the unexpected. We’re creators, makers and doers. Helping athletes make a difference, not just in their games, but in their lives and in their world. It’s an obsession.

We’ve been doing this for more than 65 years. With an unmatched history and tradition of creating iconic products, consumer connections and experiences, we’ve been defining sport culture since the beginning. And we’re never done. Come be a part of shaping the future together with us.

The Facts

Jobtitle Manager Internal Control and Profit Protection, Group Finance
Team Audit
Brand adidas
Location Tokyo
Country Japan
Number 188454
Position Type Full time
Date Jan-24, 2019
Relocation no

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