Senior Administrative Assistant - temp until July 2019 (m/f)

Herzogenaurach | Germany | Facilities & Services

At adidas, every day is a chance to flip the script. An invitation to take everything we know and re-invent it. Do it better. Never settling for good enough. Every day we get up, invent, adapt, improvise, find new ways to collaborate, and do the unexpected. We’re creators, makers and doers. Helping athletes make a difference, not just in their games, but in their lives and in their world. It’s an obsession.

We’ve been doing this for more than 65 years. With an unmatched history and tradition of creating iconic products, consumer connections and experiences, we’ve been defining sport culture since the beginning. And we’re never done. Come be a part of shaping the future together with us.

Purpose & Overall Relevance for the Organisation:

  • Provide a high level of administrative support to the superior and his/her department to ensure efficient management and running of the function on a day to day level.

Key Responsibilities:

  • Take charge of routine correspondence to ensure timely and accurate response
  • Format, type and edit a variety of material, including correspondence, memos, minutes, reports and confidential material
  • Maintain and update department files, records, (organizational) charts, subscriptions and publications
  • Receive and screen telephone calls , monitor mail entry and administer the department owned e-mail accounts
  • Support team in creating announcements and newsletters
  • Assist in creating/revising of presentations
  • Schedule internal and external meetings/conferences
  • Coordinate and execute all travel arrangements for team members including flight and hotel booking visa securing, car reservations and airport pick-up arrangements and solving standard problems in reasonable timeframe
  • Complete travel expense reports
  • Handle the department cost-center, including regular monitoring for budgets, approval of invoices to ensure correct accounting transactions
  • Key contact point for information management (e.g. intranet), ensure content of the intranet is up to date
  • Assist in and coordinate projects and assignments as requested/directed

(please give examples)

  • Handle assigned operational tasks of respective department under supervision (please give examples)
  • Support team as well as management
  • General tasks:
  • Order office supplies
  • Administration of the shopping platform incl. creation of shopping carts, placing orders, adding & maintaining materials and suppliers, control of orders, booking of incoming orders and preparation of invoice controlling. If necessary, internal & external requests for quotations
  • Coordination and administration of investment requests and inventory numbers, checking invoices in collaboration with SSC
  • Administration of investment request workflow
  • Investment application (e.g. IT and communication support when applying for a new laptop, mobile phone, or Blackberry) and invoice re-booking
  • Maintenance of master data for temporary employees (< 1 y.) and externals via the self-service tool.
  • Coordination and administration of video conferences
  • Maintain data systems as directed
  • Supporting office setups and moves within HQ
  • Maintain vacation overview for team
  • Proof reading of documents/presentations
  • Understands and provides information about standards and processes

Authorities:

  • i. A.

Key Relationships:

Knowledge, Skills and Abilities:

  • Progressed working knowledge of Microsoft Office (particularly Excel, PowerPoint, Word, Outlook)
  • Very good command of German and English both written and spoken
  • Good communication skills
  • High level of service orientation in dealing with internal and external stakeholders/customers
  • Good understanding of numbers
  • Good organizational skills
  • Advanced SAP knowledge
  • Advanced PC software skills
  • Advanced knowledge on new media & applications

Requisite Education and Experience / Minimum Qualifications:

  • 3 years of experience
  • Experienced in job and fully qualified/trained
  • Combined theoretical and practical knowledge incl. company policies and practices
  • Basic knowledge in related job areas

adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an Equal Opportunity Employer.

Apply here

The Facts

Jobtitle Senior Administrative Assistant - temp until July 2019 (m/f)
Team Facilities & Services
Brand adidas
Location Herzogenaurach
Country Germany
Number 178278
Position Type Temp
Date Jun-11, 2018
Relocation no

Sounds great for you? We would love to have you here.

Apply here
Learn more about Herzogenaurach

Welcome to the World of Sports

Join thousands of others from around the world who have come to adidas global headquarters in Herzogenaurach, Germany for the professional and personal opportunity of a lifetime. If you’re excited to have a game-changing career, we’re excited to welcome you to our world of sports.

Facts about Herzogenaurach

Herzogenaurach is looking mostly for

  • Accounting & Finance
  • Information Technology
  • Marketing & Communications
  • Human Resources
  • Legal / SEA
  • Retail (Store)
  • Digital

Brands in Herzogenaurach

Fact-Sheet

  • Working Hours

    9-17
  • On-Site Doctor

  • Healthcare Insurance

  • On-Site Daycare

  • Retirement Plan

  • Canteen

  • Company Sports Gym, Swimming, Basketball, Table Tennis, Football / Soccer, Volleyball, CrossFit, Running Track, Tennis, Climbing

  • Company Events

  • Product Discount

  • On-Site Sports Facilities

  • Next airport to the location NUE - Nuremberg

    24km
  • Local Population

    22.927
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